Editing Endnote citations in a Word document

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There are two types of citations in a Word document, the bibliography at the end of the document with the full citation, and the in-text citation that appears at the point where the reference is directly cited, which is a notation (usually the bibliography number or the author name/year) to identify which full citation in the bibliography it is referring to.

Most of the time the standard in-text citation is enough to provide within your document to cite your reference, but there are specific occasions when a more detailed citation is required.

Note: This editing changes individual in-text citations, not the full citation in the bibliography.

One such example for when you might need to edit an in-text citation is direct quotes. Different citation styles require direct quotes to be cited differently.

      • When using an author/year style such as APA 6th, you must also include the page number inside of the in-text citation along with the author and year. Example: (Brennan & Daly, 2015, p. 538).
      • When using a numbered style (JAMA, Vancouver, etc), you include the the page number in parentheses in the superscript in-text bibliography number. Example: 1(p 538)

In order to edit an in-text citation in Word, right-click on the in-text citation you wish to edit, select Edit Citation(s). Alternatively, you can highlight the in-text citation and then click Edit & Manage Citation(s) from the Endnote tab. The dialog box will appear. When using APA 6th, simply enter the page number (example: 538) in the page box and click OK. When using a numbered style, enter the p and page number in parentheses (example: (p538)) in the suffix box.

Editing in-text citations can be used for a variety of specific needs beyond direct quotes, such as differentiating between two references from the same citation, adding notes in the text, footnotes, tables, and more.

Endnote X9 Upgrade Available, New Features

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Endnote X9 is now available at MSK. If you have not received an update already, please call the Help Desk at 123-3337 or 646-227-3337 to have the latest version installed.

New noteworthy features include Endnote X9’s increased functionality with regards to sharing, the addition of four new reference types (e.g., social media), and its vastly expanded integration with a citation analysis database tool called Web of Science (also owned by the same parent company, Clarivate Analytics) which includes Science Citation Index and Journal Citation Reports.

Share Group

Endnote has expanded the sharing capabilities in X9 to allow for not just the sharing of a Group with others – thereby extending read-only or read-and-write access to them – but of an entire Endnote library. Also, whereas previously sharing Groups would have to be initiated via one’s Endnote Online account, this function can now be initiated from within the desktop version by going to Endnote > Groups > Share Group.

Manuscript Matcher  (click to see short video demo).

By providing Endnote’s Manuscript Matcher tool (found using the menu options by going to Endnote > Groups > Manuscript Matcher or starting in Word > Endnote X9 tab > Manuscript Matcher), with “key pieces of information” including manuscript title, abstract and references, Endnote will return a list of between two and ten journal title recommendations along with some analysis and journal quality metrics such as JCR® Impact Factor information. This list is generated using a proprietary search algorithm based on text mining and citation analysis (so including the references will actually improve the accuracy of the recommendations by 30% according to the vendor).

Create Citation Report

Another interesting feature that can now be launched from within Endnote is Clarivate’s Citation Report. After creating a group of citations, you can go to Endnote > Groups > Create Citation Report and Endnote will search for the citations in your Group in the Web of Science and generate a Citation Report. This snapshot of scholarly impact will include a variety of metrics, including each individual paper’s cited reference count. This could provide users with a quick and easy way of establishing which paper out of a batch of database search results may have had the highest impact since its publication.

If you are new to Endnote or would like a training refresher, be sure to check out the MSK Library’s workshop schedule for a list of upcoming Endnote classes (updated to the end of February).