There are two types of citations in a Word document, the bibliography at the end of the document with the full citation, and the in-text citation that appears at the point where the reference is directly cited, which is a notation (usually the bibliography number or the author name/year) to identify which full citation in the bibliography it is referring to.
Most of the time the standard in-text citation is enough to provide within your document to cite your reference, but there are specific occasions when a more detailed citation is required.
Note: This editing changes individual in-text citations, not the full citation in the bibliography.
One such example for when you might need to edit an in-text citation is direct quotes. Different citation styles require direct quotes to be cited differently.
- When using an author/year style such as APA 6th, you must also include the page number inside of the in-text citation along with the author and year. Example: (Brennan & Daly, 2015, p. 538).
- When using a numbered style (JAMA, Vancouver, etc), you include the the page number in parentheses in the superscript in-text bibliography number. Example: 1(p 538)
In order to edit an in-text citation in Word, right-click on the in-text citation you wish to edit, select Edit Citation(s). Alternatively, you can highlight the in-text citation and then click Edit & Manage Citation(s) from the Endnote tab. The dialog box will appear. When using APA 6th, simply enter the page number (example: 538) in the page box and click OK. When using a numbered style, enter the p and page number in parentheses (example: (p538)) in the suffix box.
Editing in-text citations can be used for a variety of specific needs beyond direct quotes, such as differentiating between two references from the same citation, adding notes in the text, footnotes, tables, and more.