Tag Archives: NIH compliance

Complying with the NIH Public Access Policy

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The new NIH Public Access Policy has been in effect for a couple of months, requiring that NIH-funded research be made available in PubMed Central immediately upon acceptance for publication.

How can you comply?

Our library guide walks you through some of the key steps you need to do as an author, from strategically selecting where to publish, publisher-specific policies, and when and how to deposit the author-accepted manuscript. In addition, a recent webinar from the University of Nevada, Reno’s Savitt Medical Library highlighted some of the details of this policy change:

  • The new policy applies to “manuscripts accepted for publication in a journal, on or after July 1, 2025.” Compliance will be tracked through My Bibliography based on the earliest publication date in PubMed.

  • If the published work is based on a grant that ended before July 1, 2025, it is not subject to the updated policy.

  • Neither publishing open access nor posting your manuscript to a preprint server counts as compliance.

The webinar and our guide offer useful advice that may help you select a journal to target for publication:

  • The PMC journal list includes key information from journals that currently or previously agreed to deposit the final published version of NIH-funded articles directly to PMC. You can search for journals based on their agreement status and embargo period.

  • The agreement status remains the most up-to-date piece of information listed. If a journal is listed as “no longer participating,” no further articles are being deposited into PMC, regardless of previous agreements.

    Filters available when searching the PubMed Central journal list, at right.

    • After searching the PMC journal list, visiting our frequently updated publisher policy list, or viewing the website of the journal in question, reaching out to the journal to confirm the policy in writing remains a best practice.

    Still have questions? Reach out to the Library and we will do our best to advise you.

    ORCiD – SciENcv Integration: Another Reason to Register for an ORCiD iD

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    Did you know that you can use the profile data that you have stored in your ORCiD profile to auto-populate your SciENcv?

    Yes – the two tools have been integrated, meaning that you no longer must duplicate your effort to create a profile in each of these tools separately – you can save the information in your ORCiD profile and draw from it each time you need to create a new NIH biosketch. 

    And this may soon matter more to NIH-funded researchers as using SciENcv to create NIH biosketches is likely to become mandatory for NIH grant submissions in about a year or so.

    Here’s why:

    Effective October 23, 2023, researchers are required to use the new SciENcv forms for submission to the NSF for grant applications: 
    https://ncbiinsights.ncbi.nlm.nih.gov/2023/07/20/new-sciencv-biographical-sketch-coming/

    NIH also has some related changes coming in 2025:
    https://grants.nih.gov/policy/changes-coming-jan-2025/common-forms-for-bio-sketch.htm

    “NIH is adopting the Biographical Sketch Common Form and the Current and Pending (Other) Support Common Form in 2025 as per the White House Office of Science and Technology Policy (OSTP) memorandum on Policy Regarding Use of Common Disclosure Forms for applications and Research Performance Progress Reports (RPPRs) submitted on or after May 2025.

    The Common Forms represent a collaborative effort between Federal research agencies to ensure standard disclosure requirements as outlined in the National Security Presidential Memorandum – 33.”

    What is SciENcv?

    “Science Experts Network Curriculum Vitae (SciENcv) is an electronic system that helps you assemble professional information needed to apply for federal grant support.  

    SciENcv helps you gather and compile information on expertise, employment, education, and professional accomplishments. You can use SciENcv to create and maintain financial documents and biographical sketches that are submitted as part of grant application packages.” 

    What is ORCiD?

    “ORCID provides a persistent digital identifier (an ORCID iD) that you own and control, and that distinguishes you from every other researcher. You can connect your iD with your professional information — affiliations, grants, publications, peer review, and more. You can use your iD to share your information with other systems, ensuring you get recognition for all your contributions, saving you time and hassle, and reducing the risk of errors.”

    Learn more with these resources:

    My NCBI Help [Internet]. Bethesda (MD): National Center for Biotechnology Information (US); 2005-. SciENcv. 2013 Aug 12 [Updated 2024 May 21]. Available from: https://www.ncbi.nlm.nih.gov/books/NBK154494/ 

    Create your NIH or NSF Biosketch and other documents with SciENcv:
    https://www.nlm.nih.gov/ncbi/workshops/2023-10_SciENcv/workshop-details.html 

    SciENcv: Science Experts Network Curriculum Vitae (3:33 min)

    SciENcv: Integrating with ORCID (3:43 min)

    A Quick Tour of the ORCID Record (3:02 min)

    Questions? Be sure to Ask Us at the MSK Library!

    Webinar: The “New” NIH Data Management & Sharing Policy: A Conversation

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    This webinar is a great opportunity to learn more about the new NIH Data Management & Sharing Policy and its impact on grant applicants. Join us for a conversation that will touch on policy expectations, insights in how to prepare a data management plan, and advice for sharing data responsibly and safely.

    A panel of MSK staff from various departments will be sharing their recent experiences with time for attendees to participate in an interactive Q&A discussion.

    Date: Thursday, March 23, 2023
    Time: 12:00 PM to 1:30 PM, EST
    Location – Zoom Webinar – Register Now

    Panelist Bios:

    Roy Cambria, BS, CCRP, CIP, Director, Human Research Protection Program (HRPP), MSK
    Roy has been at Memorial Sloan Kettering since 2005 and has held several positions in clinical research throughout his almost 18 year career with the institution. He began MSK as the Institutional Review Board/Privacy Board (IRB/PB) Coordinator until 2008 when he transitioned to project, and program based positions in the former Office of Clinical Research. He returned to the IRB/PB administration space in 2016 as the Human Research Protections Program Director. The MSK Human Research Protection Program Office is part of the Protocol Activation, Review and HRPP unit in Clinical Research Compliance Administration. As HRPP Director, Roy oversees the daily operations of the HRPP office and MSK’s 3 IRB/PBs. He is responsible for promoting the welfare and rights of human research participants, facilitation of excellence in human subjects research, and ensure timely and high quality review of research. In addition, he and the HRPP office are responsible for ensuring full compliance with Institutional, AAHRPP(Association for the Accreditation of Human Research Protection Programs), State and Federal regulations, requirements and guidance regarding human subjects’ protection. Roy has served on the MSK IRB/PB since 2008 and is a member of the Society of Clinical Research Associates (SOCRA) and a Certified IRB Professional (CIP).

    Anthony Dellureficio, MLS, MSc, Associate Librarian, Data Management, MSK
    Anthony joined the MSK Library in 2019 to help launch a new Research Data Management program to support researchers by developing, implementing, and integrating resources that focus on data management plan creation, data discovery, and data as a component of the publication process. Prior to joining MSK, Anthony led The New School Library and Archives systems and technology team for about ten years. He has previously worked as the digital archivist at Cold Spring Harbor Laboratory, rare medical text cataloger at the Johns Hopkins Institute of the History of Medicine, and archivist at the Johns Hopkins Medical archives. His academic area of interest is in the history of classical genetics.

    Kelly McConnell, PhD, Associate Attending Psychologist & co-Director of the Psycho-oncology of Aging and Cancer research laboratory in the Department of Psychiatry & Behavioral Sciences, MSK
    Dr. Kelly McConnell’s research examines the nature and predictors of distress in older adult patients with cancer and their caregivers and care received at the end-of-life. She also examines the efficacy and implementation of interventions to reduce distress and increase rates of advance care planning in patients and caregivers. She has received NIH (K23, R21) and foundation (American Cancer Society, American Federation for Aging Research, RRF Foundation for Aging) grant funding for this research.

    Joseph Olechnowicz, MA, Senior Editor, Department of Pediatrics, MSK
    Joe Olechnowicz assists investigators with successfully communicating their scientific goals and asking for federal and philanthropic support for achieving them. He joined the Department of Pediatrics in 2008 initially contributing to protocol/project development activities (including protocol review activities of the department as well as the development of the FDA approved drug naxitamab) while also assisting with manuscript submissions and grant application and reporting.

    Joe received his B.S. in biology from John Carroll University and his M.A. from Case Western Reserve University (CWRU) in biomedical ethics while also working in the lab of Dr. Sanford Markowitz on the genetics of familial colon cancer syndromes. He went on to work with Dr. Eric Kodish at the Cleveland Clinic analyzing the use of proxy consent and assent in clinical research involving children (Olechnowicz et al. Pediatrics, 2002). He then attempted to study the philosophy underpinning consent and intentional/free action (along with some other stuff) at Florida State University. He currently is employed using the skills he acquired during his academic activities, namely, writing concisely and precisely and making difficult scientific/conceptual explanations understandable.