Making Research Data Available on Mendeley Data When You Publish in an Elsevier Journal

Most people who are familiar with Mendeley know it as the web-based citation manager that has been around for about 15 years (owned by Elsevier since 2013) and that MSK now has an institutional subscription to. Another Elsevier product, Mendeley Data, was released in April 2016 and is “an open, free-to-use research data repository, which enables researchers to make their research data publicly available.” The tool is freely-available to researchers in all disciplines and can be used to share unpublished data privately within a research team or to upload and publish data linked to/from a published journal article.

From Elsevier Support:

“Many Elsevier journals now offer authors the ability to submit research data as part of the article submission process, and research datasets submitted in this way will be stored and independently available on Mendeley Data, linked to/from your published article. The Guide for Authors for the journal you are planning to submit to will indicate if this is available.”

For an example of what this looks like in practice – see:

Article: https://pubmed.ncbi.nlm.nih.gov/34375669/

    • Stewart JR, Lang ME, Brewer JD. Efficacy of nonexcisional treatment modalities for superficially invasive and in situ squamous cell carcinoma: A systematic review and meta-analysis. J Am Acad Dermatol. 2022 Jul;87(1):131-137. doi: 10.1016/j.jaad.2021.07.067. Epub 2021 Aug 8. PMID: 34375669.

Dataset: https://data.mendeley.com/datasets/dcvzp8y5g4/1

    • Stewart, Jacob; Lang, Margaret; Brewer, Jerry (2021), “Non-excisional treatment of SCC and SCCIS Supplemental”, Mendeley Data, V1, doi: 10.17632/dcvzp8y5g4.1

There are multiple advantages to having the option of making datasets available on Mendeley Data, including overcoming some annoying realities of using scholarly literature. First, not all journals are able to provide authors with unlimited space to share their research data – whether that is within the published article or within the Supplemental Materials section/Appendices (which may or may not be available as an option). Second – if the journal is behind a paywall and not openly-available, the supplemental materials will generally need to be obtained by the reader (who does not have access to a paid subscription) separately via inter-library loan (ILL) if the datasets are needed since article supplemental materials are not typically obtained by default via ILL, only by special request.

As such, having an open, independent place online where readers can easily access any related datasets makes it more likely that they will go to them if a question arises when they are reading the research paper. Also, Mendeley Data assigns published datasets persistent DOIs (digital object identifiers) and provides usage metrics thanks to integration with Plum Analytics. Furthermore – all published datasets in the repository can be searched and discovered independent of the published paper as each dataset has its own metadata, making it more likely to be found and potentially re-used/properly cited by other researchers.

Learn more:

Swab, M. Mendeley Data (2016). Journal of the Canadian Health Libraries Association, 37 (3), pp. 121-123. https://journals.library.ualberta.ca/jchla/index.php/jchla/article/download/28162/20988

Garcia Morgado, J.Open data – How to make the data available with Mendeley Data
(2019) XVIII Workshop REBIUN de Proyectos Digitales/VIII Jornadas OS Repositorios
September 25-27, 2019, León [Online]. Available at https://buleria.unileon.es/handle/10612/11221

Haak W, García Morgado J, Rutter J, Zigoni A, Tucker D. Mendeley Data. Research Data Sharing and Valorization: Developments, Tendencies, Models: Wiley; 2022. p. 153-73.
https://onlinelibrary.wiley.com/doi/abs/10.1002/9781394163410.ch9

Questions? Ask Us at the MSK Library!

Mendeley Institutional Edition: New Social Reference Manager @MSK

As of Spring 2023, MSK now has an institutional subscription to Mendeley Reference Manager. Mendeley Reference Manager is a “web-based citation manager that helps you simplify the tasks of building and organizing your reference library, making notes and annotations across papers, collaborating with others, and inserting citations and bibliographies into the papers you’re writing.”

How do I use my MSK institutional credentials with Mendeley?

Creating a new Mendeley account connected with your MSK institutional credentials

Connect an existing Mendeley or Elsevier account to your MSK institutional credentials

Like traditional citation management tools (for example, EndNote), Mendeley allows users to easily harvest and manage their references, to read and annotate their PDF attachments, and to cite research and format their bibliographies while they write. Similar to other social reference managers like Zotero, however, Mendeley also has some online collaboration features and academic social networking functionality that are definitely worth exploring.

Most notably, Mendeley lets users share their references and annotated PDFs using groups.

With MSK’s institutional subscription to Mendeley, users can now take advantage of 100 GB of personal storage (versus 2 GB in the free version), 100 GB of team storage (versus 2 GB in the free version), an unlimited number of private groups (versus 5 in the free version), and the ability to have 100 members per group (versus 25 in the free version).

Launched in 2008 but acquired by Elsevier in 2013, Mendeley is well-integrated into tools like Scopus and ScienceDirect that makes logging in and exporting citations to seamless. Beyond helping with citation management and formatting bibliographies, the Mendeley platform collects data on how users interact with scholarly documents, generating anonymized usage data about its readers that it then openly-shares (via the Mendeley API) with tools like Altmetrics, where the data serves as one type of social media attention or alternative metric of research impact (see an example in the recent MSK Library blog post “View the Impact of Your Research in Synapse”.

To learn more about Mendeley, explore the Mendeley training guides available on the vendor’s website and/or view a quick product video overview (2:24 min). In the upcoming weeks, please do keep an eye on the MSK Library’s Citation Management LibGuide and the training class calendar for much more to come on Mendeley.

Further reading:

Elston DM. Mendeley. J Am Acad Dermatol. 2019 Nov;81(5):1071. doi: 10.1016/j.jaad.2019.06.1291. Epub 2019 Jul 3. PMID: 31279032.

Chen PY, Hayes E, Larivière V, Sugimoto CR. Social reference managers and their users: A survey of demographics and ideologies. PLoS One. 2018 Jul 11;13(7):e0198033. doi: 10.1371/journal.pone.0198033. Erratum in: PLoS One. 2018 Aug 9;13(8):e0202315. PMID: 29995889; PMCID: PMC6040870.

Thelwall, M. (2018). Early Mendeley readers correlate with later citation countsScientometrics115(3), 1231-1240.

Questions? Ask Us at the MSK Library!

RefWorks Subscription Cancellation Effective 12/31/2021

MSK Library’s subscription to the RefWorks citation management tool will expire 12/31/2021, and will not be renewed.  

In 2020, MSK Library faced some particularly difficult budget decisions due to the financial impacts of the COVID-19 pandemic. Because the MSK Library also supports the citation management tool EndNote, coupled with increasing RefWorks subscription costs and decreasing numbers of RefWorks users, the decision was made that we could no longer support the two separate citation management tools.  

Please review the questions/answers and instructions below for additional information: 

When will RefWorks go away? 

The cancellation is effective 12/31/2021. You will no longer be able to access your RefWorks account after this date.  

What will happen to all the references and folders I have in my RefWorks account? 

To move your RefWorks library to another tool, you will first need to export all your references as a .ris or .txt file, and then import them to the new citation management tool following our step-by-step instructions below. We recommend users export their RefWorks references as soon as possible. 

Please note that you CANNOT export attachments (like PDFs), so you will want to make sure that you have them saved in another location. 

If you want to keep all your folders, you will need to export one folder at a time. 

How can I get help with transitioning my RefWorks references and folders to another citation manager? 

We know that changing citation software, particularly if you are in the middle of a big research project, can be challenging and we are here to help! If you have questions about transferring your RefWorks library, please don’t hesitate to contact us via email. You can set up a one-on-one appointment with a Research Informationist via Zoom to help guide you through the process. 

Exporting References from RefWorks
Migrating Citation Records from RefWorks to EndNote
Migrating Citation Records from RefWorks to Zotero
Migrating Citation Records from RefWorks to Mendeley
Migrating Citation Records from RefWorks to SciWheel



Exporting References from RefWorks

Login to your RefWorks account. 

Step 1: Click on the References menu item and select Export. 

Note: If you would like to keep your folder organization, you will need to export one folder at a time. RefWorks recommends exporting 200 citations or fewer at once. 

Step 2: Save the exported RefWorks citations in a format compatible with your bibliographic software.

Step 3: When you click on Export References, a new tab will open in your browser. In the browser menu, go to File and select “Save Page As” and save it as a .txt or .ris file type. NOTE: If you are importing into Mendeley, save the file as a .ris type.

If you do not see File in your browser menu, right click the page and select Save As. Then save it as a .txt or .ris file type. 



Migrating Citation Records from RefWorks to EndNote

If you do not already have EndNote, contact the Help Desk at 123-3337 or 646-227-3337 to have EndNote added to your MSK account.

Open EndNote Desktop. Go to File->Import->File.

Click Choose and select the .ris or .txt file you wish to import.

EndNote Import menu

Under Import Option, select Reference Manager (RIS). Then click Import. Repeat the steps in EndNote for each RefWorks file. 



Migrating Citation Records from RefWorks to Zotero

Download Zotero. Open Zotero’s desktop application and create a username/login. Go to File->Import. 

Select the .ris or .txt file you wish to import, then follow the prompts to add it to your library. Repeat the steps in Zotero for each RefWorks file. 



Migrating Citation Records from RefWorks to Mendeley

Create a Mendeley account.

Click on Import Library, select RIS, and select the .ris or .txt file you saved from RefWorks. Repeat the steps in Mendeley for each RefWorks file. 




Migrating Citation Records from RefWorks to SciWheel
 

Create a SciWheel account.

Click Import References, and choose the Reference files option (RIS, BIB, NBIB, MEDLINE and EndNote XML). 

Then, select the .ris or .txt file you want to import and click Open to add the references to SciWheel. Repeat the steps in SciWheel for each RefWorks file. 

Questions? ASK US at the MSK Library: asklibrarian@mskcc.org